Background: The Maryland General Assembly’s 1994 Joint Task Force Report on Maryland’s Procurement Law noted inadequacies in the State’s system for reporting financial data related to the procurement system. The Task Force mandated that the Board of Public Works, with the assistance of the Department of Budget and Management (DBM), have primary responsibility for reporting comprehensive statistics on the procurement system, and ensuring that the procurement reports necessary for providing adequate oversight and monitoring of the procurement system be a mandatory component of ADPICS.
The FMIS Steering Committee established the ADPICS Committee, for purposes of bringing focus to this mandate, as well as providing a general forum for dealing with procurement specific FMIS issues. The ADPICS Committee developed data fields and reporting formats corresponding to the procurement methods, contract types, categories of work, etc., contained in the Maryland Procurement Law. These data fields make it possible for all State departments and agencies having ADPICS accessibility to produce comprehensive management reports on their procurement activities.
Essential to producing these reports is for ALL procurement agencies to enter ALL of their respective procurement transactions into ADPICS pursuant to prescribed procedures and protocols.
Representatives of procurement agencies, acting through the ADPICS committee have recently revised the Purchase Order and Blanket Purchase Order Additional Elements to facilitate a standardized means of meeting the State’s reporting requirements.
Excluded entities will, however, be required to submit reports of their procurement activities to the Board of Public Works in a format similar to the ADPICS reports. These reports will be due not later than 60 days following the end of each fiscal year. Specific instructions will be provided by the Board’s staff to those agencies without ADPICS capability.
The Board’s electronic sign off, following BPW approval will serve to replace the after meeting letters heretofore sent to the procurement agencies. The Board’s electronic approval or disapproval is expected to reduce the time it takes for this notification to reach the concerned agencies.
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